Library Board of Directors

Bristol Public Library

Board of Directors

The members of the board are proud to provide direction and support for the Bristol Public Library System.

Manross Library
Renovations Committee
Minutes and agenda

Previous Meeting Minutes

MEETING MINUTES OF THE BOARD OF LIBRARY DIRECTORS
MONDAY, JULY 12, 2010
BRISTOL PUBLIC LIBRARY, 5 HIGH STREET, BRISTOL, CT 06010
MEETING MINUTES OF THE BOARD OF LIBRARY DIRECTORS MONDAY, JULY 12, 2010 BRISTOL PUBLIC LIBRARY, 5 HIGH STREET, BRISTOL, CT 06010
ATTENDEES: Bonnie Lodovico, Jeffrey Boyko, James Roy, Donna Papazian, Elizabeth Welch
Library Director Francine Petosa Council Liaison Kevin Fuller

ABSENT: Jessica Dumont, Frank Chesky, Veronica Hunter, Patricia Bentley

Item 1 – Call to Order
Chairperson Lodovico called the meeting to order at 6:30 p.m.

Item 2 – Audience Participation
None.

Item 3 – Approval of Minutes
Director Papazian MOVED to approve the Minutes of the June 7, 2010 Meeting. Seconded by Director Boyko and unanimously approved.

Item 4 – Communications
None.

Item 5 – Committee Reports
a. Finance Committee
Director Roy reported that there has been a small comeback in the trust fund portfolio. He further reported that he found another bank statement error in our favor in the amount of $2,689. The July 2010 market value is approximately $3,931,070.
Director Roy will be meeting soon with Carter Haynes who has suggested changing some of the funds to allow the Library to draw more income. The recommended changes will be brought to the Finance Committee. Bank of America is still waiting for receipt of the signature sheet from Attorney Lacey.

b. Property Committee
No report.

c. Policy Committee
No report.

d. Strategic Planning Committee
No report.

Item 6 – Ad-Hoc Committee Reports
a. Library Director’s Report
Director Petosa reported that the Summer Reading Program is in full swing. There are currently over 1,500 children and 261 young adults registered. The recent Bubble-Mania program attracted 275 children.
Mary Klaneski, Circulation Clerk for the past 24 years, will be retiring as of July 17, 2010. A request to fill her position has been sent to Mayor Ward.
Interviews with candidates for the Adult Page position were held last week and a decision will be made soon.
Regarding the May Stats, Director Petosa reported that Adult circ figures increased at the Main Library as well as Reference and Internet stats. Interlibrary loans to other libraries continue to increase. Attendance at programs also increased in light of the fact that fewer programs were held. There has also been a significant increase in hits to the Library website.

b. City Council Liaison Report
No report.

c. Friends of the Library
The Summer book sale is going well and there will be a Mini-fiction-sale held on July 29th and 30th.

d. Manross Library Renovation Committee
Director Papazian reported that this Committee met on July 9th to discuss prospective architect proposals and came up with their top-five list. They will meet on July 29th to interview each architectural firm, and again on August 2nd to vote on making their final recommendation to the City Council for their August 10th meeting.

Item 7 – Old Business
a. Update on Manross roof and parking lot repaving
Director Petosa read into the record a letter from Walter Veselka, Director of Public Works, regarding both of these projects, a copy of which is attached hereto as Exhibit A. She will meet with Ray Rogozinski on Wednesday at 2:00 pm to go over the plans for the hip-style roofing.
Chairperson Lodovico stressed the importance of coordinating the two projects to make sure that the installation of the elevator does not impact the replacement of the roof.

b. Disbursement from Paul Finan Estate
Director Petosa reported that the Library has received a check for $13,350 representing our share of the net proceeds of the sale of the Finan condo. There may be further distributions from the estate in August or September.

c. Update on Ancestry.com
Director Petosa reported that the Library has received a trial subscription to Ancestry.com which will expire on July 21st. It was advertised in the newspaper and a link has been placed on the library website. The Southington Library has also been notified along with the Bristol Historical Society. Stats regarding usage of the site will be monitored.

Item 8 – New Business
a. Central broadcast listing of email addresses
Director Boyko questioned whether the library has a database for notifying patrons about library news. He suggested placing a check-box on the patron registration form to allow for accepting emails regarding library news and events. Director Petosa will speak to Floyd Wyche about altering the registration forms.

Item 9 - Any other matters to come before the Board
Chairperson Lodovico reported that Jessica Dumont has resigned from the Library Board and asked all Board Members to send their personal recommendations to Mayor Ward.

Item 10 – Adjournment
There being no further business to come before the Board, Director Boyko MOVED to adjourn the meeting at 7:05 p.m. Seconded by Director Roy and unanimously approved.

______________________________________
Gail Straun
Administrative Assistant

Note: The preceding meeting was not taped due to mechanical problems with the tape recorder.

Top

Board Members :

Bonnie Lodovico (Chairperson)
blodovico@snet.net

Donna Papazian
Donna_papazian@yahoo.com

Frank Chesky
fjciii@mac.com

A. James Roy
jimmarieroy@msn.com

Elizabeth Welch
Jason-welch@sbcglobal.net

Veronica Hunter
veronica.hunter@po.state.ct.us

Jeffrey Boyko
jeffboyko@hotmail.com

Patricia Bentley
Pat21661@yahoo.com

Next Meeting Agenda

Agenda of the Regular meeting
of the Board of Library Directors

MONDAY, September 7, 2010

Cancelled

6:30 p.m. Bristol Public Library
5 High Street
Lower Level Meeting Room 2
Bristol , CT 06010

1. Call to Meeting

2. Audience Participation

3. Approval of Minutes

   a. June 7, 2010

4. Communications

5. Committee Reports

Finance Committee

Property Committee

Policy Committee

Strategic Planning Committee

6. Ad-Hoc Committee Reports

   a. Library Director’s Report
   b. City Council Liaison Report
   c. Friends of the Library

7. Old Business

   a. Update on Manross Building Project
   b. Update on Manross roof and parking lot repaving
   c. Disbursement from Paul Finan Estate
   d. Update on Ancestry.com

8. New Business

9. Any other matters to come before the Board

10. Adjournment

Manross Library Renovations Committee

Previous Meeting Minutes
SPECIAL MEETING MINUTES OF THE MANROSS LIBRARY RENOVATIONS COMMITTEE
MONDAY, AUGUST 2, 2010
BRISTOL PUBLIC LIBRARY, 5 HIGH STREET, MEETING ROOM 3
BRISTOL, CT 06010

Attendees: Donna Papazian, Francine Petosa, Ronald Smith

Roger Rousseau, Purchasing Agent
Elizabeth Welch, Board of Library Directors
George Wallace, Department of Public Works

ABSENT: Kevin Fuller
Lisa Casey, City Council Liaison

Item 1 – Call to Order
Chairperson Papazian called the Meeting to Order at 9:30 a.m.

Item 2 – Approval of Minutes – June 10, 2010
Ms. Petosa MOVED to approve the Minutes of the July 29, 2010 Special Meeting. Seconded by Mr. Smith and unanimously approved.

Item 3 – Review proposals for Architectural Firms and take any action as is necessary
The Committee members reviewed their comments regarding each of the prospective architectural firms, looking specifically at experience with elevator installation, plans for working while the library remains in continuous operation, and what is the firm’s understanding of the necessity of Geo-Technical and A-2 Surveys.
(Note: George Wallace arrived for the meeting at 9:35 a.m.)
Next, Library Director Welch gave her impressions of each firm as well.
The Committee was unanimous in their choice of Lawrence and Associates as the firm with the most to offer the Manross project.
Mr. Smith MOVED to recommend to the City Council that Lawrence and Associates be chosen as the Architect for the Manross Library Renovation and that the Purchasing Agent be directed to negotiate a contract which would include the base fee plus options for survey and wetlands related activities, and for geotechnical services as may be required. Seconded by Ms. Petosa and unanimously approved.
Mr. Rousseau will prepare the motion for inclusion on the City Council’s August 11, 2010 Agenda and will send a copy of the proposed Motion to the Building Committee.

Item 4 – Designate a scheduled date, time and location for next Special Meeting
The Committee agreed that there would be one more Special meeting at which a schedule of regular meetings would be established based on the architect’s schedule. The Committee also agreed that a staff member would be necessary at all meetings between the architect and city officials. The Chair will call the next Special Meeting as appropriate.

Item 5 - Adjournment
Mr. Smith MOVED to adjourn the meeting at 9:55 a.m. Seconded by Ms. Petosa and unanimously approved.

________________________________________
Gail M. Straun
Recording Secretary

Note: This meeting was not taped.
Top

   Board Members :

Donna Papazian

Francine Petosa

Kevin Fuller

Ronald Smith

Arthur J. Ward

Roger Rousseau

Mark Peterson

George Wallace

Next Meeting Agenda

AGENDA
SPECIAL MEETING OF THE
MANROSS LIBRARY RENOVATIONS COMMITTEE
MONDAY, AUGUST 2, 2010

9:30 a.m Bristol Public Library
5 High Street
Meeting Room 3
Bristol, CT 06010

1. Call to Order

2. Approval of Minutes – July 29, 2010

3. Review Architectural proposals and take any action as is necessary

4. Designate a scheduled date, time and location for next Special Meeting

5. Adjournment

Previous Meeting Minutes MEETING MINUTES OF THE BOARD OF LIBRARY DIRECTORS MONDAY, JULY 12, 2010 BRISTOL PUBLIC LIBRARY, 5 HIGH STREET, BRISTOL, CT 06010 MEETING MINUTES OF THE BOARD OF LIBRARY DIRECTORS MONDAY, JULY 12, 2010 BRISTOL PUBLIC LIBRARY, 5 HIGH STREET, BRISTOL, CT 06010 ATTENDEES: Bonnie Lodovico, Jeffrey Boyko, James Roy, Donna Papazian, Elizabeth Welch Library Director Francine Petosa Council Liaison Kevin Fuller ABSENT: Jessica Dumont, Frank Chesky, Veronica Hunter, Patricia Bentley Item 1 – Call to Order Chairperson Lodovico called the meeting to order at 6:30 p.m. Item 2 – Audience Participation None. Item 3 – Approval of Minutes Director Papazian MOVED to approve the Minutes of the June 7, 2010 Meeting. Seconded by Director Boyko and unanimously approved. Item 4 – Communications None. Item 5 – Committee Reports a. Finance Committee Director Roy reported that there has been a small comeback in the trust fund portfolio. He further reported that he found another bank statement error in our favor in the amount of $2,689. The July 2010 market value is approximately $3,931,070. Director Roy will be meeting soon with Carter Haynes who has suggested changing some of the funds to allow the Library to draw more income. The recommended changes will be brought to the Finance Committee. Bank of America is still waiting for receipt of the signature sheet from Attorney Lacey. b. Property Committee No report. c. Policy Committee No report. d. Strategic Planning Committee No report. Item 6 – Ad-Hoc Committee Reports a. Library Director’s Report Director Petosa reported that the Summer Reading Program is in full swing. There are currently over 1,500 children and 261 young adults registered. The recent Bubble-Mania program attracted 275 children. Mary Klaneski, Circulation Clerk for the past 24 years, will be retiring as of July 17, 2010. A request to fill her position has been sent to Mayor Ward. Interviews with candidates for the Adult Page position were held last week and a decision will be made soon. Regarding the May Stats, Director Petosa reported that Adult circ figures increased at the Main Library as well as Reference and Internet stats. Interlibrary loans to other libraries continue to increase. Attendance at programs also increased in light of the fact that fewer programs were held. There has also been a significant increase in hits to the Library website. b. City Council Liaison Report No report. c. Friends of the Library The Summer book sale is going well and there will be a Mini-fiction-sale held on July 29th and 30th. d. Manross Library Renovation Committee Director Papazian reported that this Committee met on July 9th to discuss prospective architect proposals and came up with their top-five list. They will meet on July 29th to interview each architectural firm, and again on August 2nd to vote on making their final recommendation to the City Council for their August 10th meeting. Item 7 – Old Business a. Update on Manross roof and parking lot repaving Director Petosa read into the record a letter from Walter Veselka, Director of Public Works, regarding both of these projects, a copy of which is attached hereto as Exhibit A. She will meet with Ray Rogozinski on Wednesday at 2:00 pm to go over the plans for the hip-style roofing. Chairperson Lodovico stressed the importance of coordinating the two projects to make sure that the installation of the elevator does not impact the replacement of the roof. b. Disbursement from Paul Finan Estate Director Petosa reported that the Library has received a check for $13,350 representing our share of the net proceeds of the sale of the Finan condo. There may be further distributions from the estate in August or September. c. Update on Ancestry.com Director Petosa reported that the Library has received a trial subscription to Ancestry.com which will expire on July 21st. It was advertised in the newspaper and a link has been placed on the library website. The Southington Library has also been notified along with the Bristol Historical Society. Stats regarding usage of the site will be monitored. Item 8 – New Business a. Central broadcast listing of email addresses Director Boyko questioned whether the library has a database for notifying patrons about library news. He suggested placing a check-box on the patron registration form to allow for accepting emails regarding library news and events. Director Petosa will speak to Floyd Wyche about altering the registration forms. Item 9 - Any other matters to come before the Board Chairperson Lodovico reported that Jessica Dumont has resigned from the Library Board and asked all Board Members to send their personal recommendations to Mayor Ward. Item 10 – Adjournment There being no further business to come before the Board, Director Boyko MOVED to adjourn the meeting at 7:05 p.m. Seconded by Director Roy and unanimously approved. ______________________________________ Gail Straun Administrative Assistant Note: The preceding meeting was not taped due to mechanical problems with the tape recorder. Top	Board Members : Bonnie Lodovico (Chairperson) blodovico@snet.net Donna Papazian Donna_papazian@yahoo.com Frank Chesky fjciii@mac.com A. James Roy jimmarieroy@msn.com Elizabeth Welch Jason-welch@sbcglobal.net Veronica Hunter veronica.hunter@po.state.ct.us Jeffrey Boyko jeffboyko@hotmail.com Patricia Bentley Pat21661@yahoo.com	Next Meeting Agenda Agenda of the Regular meeting of the Board of Library Directors MONDAY, September 7, 2010 Cancelled 6:30 p.m. Bristol Public Library 5 High Street Lower Level Meeting Room 2 Bristol , CT 06010 1. Call to Meeting 2. Audience Participation 3. Approval of Minutes a. June 7, 2010 4. Communications 5. Committee Reports Finance Committee Property Committee Policy Committee Strategic Planning Committee 6. Ad-Hoc Committee Reports a. Library Director’s Report b. City Council Liaison Report c. Friends of the Library 7. Old Business a. Update on Manross Building Project b. Update on Manross roof and parking lot repaving c. Disbursement from Paul Finan Estate d. Update on Ancestry.com 8. New Business 9. Any other matters to come before the Board 10. Adjournment


*Manross Library Renovations Committee*
Previous Meeting Minutes SPECIAL MEETING MINUTES OF THE MANROSS LIBRARY RENOVATIONS COMMITTEE MONDAY, AUGUST 2, 2010 BRISTOL PUBLIC LIBRARY, 5 HIGH STREET, MEETING ROOM 3 BRISTOL, CT 06010 Attendees: Donna Papazian, Francine Petosa, Ronald Smith Roger Rousseau, Purchasing Agent Elizabeth Welch, Board of Library Directors George Wallace, Department of Public Works ABSENT: Kevin Fuller Lisa Casey, City Council Liaison Item 1 – Call to Order Chairperson Papazian called the Meeting to Order at 9:30 a.m. Item 2 – Approval of Minutes – June 10, 2010 Ms. Petosa MOVED to approve the Minutes of the July 29, 2010 Special Meeting. Seconded by Mr. Smith and unanimously approved. Item 3 – Review proposals for Architectural Firms and take any action as is necessary The Committee members reviewed their comments regarding each of the prospective architectural firms, looking specifically at experience with elevator installation, plans for working while the library remains in continuous operation, and what is the firm’s understanding of the necessity of Geo-Technical and A-2 Surveys. (Note: George Wallace arrived for the meeting at 9:35 a.m.) Next, Library Director Welch gave her impressions of each firm as well. The Committee was unanimous in their choice of Lawrence and Associates as the firm with the most to offer the Manross project. Mr. Smith MOVED to recommend to the City Council that Lawrence and Associates be chosen as the Architect for the Manross Library Renovation and that the Purchasing Agent be directed to negotiate a contract which would include the base fee plus options for survey and wetlands related activities, and for geotechnical services as may be required. Seconded by Ms. Petosa and unanimously approved. Mr. Rousseau will prepare the motion for inclusion on the City Council’s August 11, 2010 Agenda and will send a copy of the proposed Motion to the Building Committee. Item 4 – Designate a scheduled date, time and location for next Special Meeting The Committee agreed that there would be one more Special meeting at which a schedule of regular meetings would be established based on the architect’s schedule. The Committee also agreed that a staff member would be necessary at all meetings between the architect and city officials. The Chair will call the next Special Meeting as appropriate. Item 5 - Adjournment Mr. Smith MOVED to adjourn the meeting at 9:55 a.m. Seconded by Ms. Petosa and unanimously approved. ________________________________________ Gail M. Straun Recording Secretary Note: This meeting was not taped. Top	Board Members : Donna Papazian Francine Petosa Kevin Fuller Ronald Smith Arthur J. Ward Roger Rousseau Mark Peterson George Wallace	Next Meeting Agenda AGENDA SPECIAL MEETING OF THE MANROSS LIBRARY RENOVATIONS COMMITTEE MONDAY, AUGUST 2, 2010 9:30 a.m Bristol Public Library 5 High Street Meeting Room 3 Bristol, CT 06010 1. Call to Order 2. Approval of Minutes – July 29, 2010 3. Review Architectural proposals and take any action as is necessary 4. Designate a scheduled date, time and location for next Special Meeting 5. Adjournment